Privacy Policy

Effective Date: May 2024

At BCF Wessex Ltd (“we”, “our”, or “us”), your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website www.bcfwessex.co.uk or interact with us.

We are committed to protecting your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

BCF Wessex Ltd

Registered in England & Wales

Company No. 8934073

Registered Address: Holly Cottage, 212 Everton Road, Hordle, Lymington, Hampshire, SO41 0HE

Website: www.bcfwessex.co.uk

We provide software services and tax consultancy to the UK vehicle leasing, broker, and vehicle manufacturer market.

2. What Personal Data We Collect

We collect and process the following types of personal data:

a) Information You Provide Directly:

  • Name

  • Email address

  • Telephone number

  • Any other information voluntarily submitted via our contact form

b) Information Collected Automatically:

  • IP address

  • Browser type and version

  • Device identifiers

  • Pages visited, time spent on the website, and referral sources

This is collected through cookies and Google Analytics.

3. How We Use Your Information

We use your personal data to:

  • Respond to your enquiries submitted via the contact form

  • Communicate with you regarding our services

  • Send occasional marketing emails (only to those who have opted in)

  • Monitor and improve our website performance

  • Comply with legal or regulatory requirements

4. Legal Bases for Processing

Under UK GDPR, we process your data using the following legal bases:

  • Consent – when you opt-in to marketing emails or submit a contact form

  • Legitimate Interests – for running our business and improving user experience

  • Legal Obligation – to meet any legal or regulatory requirements

5. How We Store and Handle Your Data

  • Contact form submissions are sent to and stored in a secure email inbox

  • Enquiries are manually reviewed and replied to by phone or email

  • We do not store contact data in any third-party CRM or automated system

6. Marketing Communications

We may occasionally send email communications about updates or services to users who have explicitly opted in. You can unsubscribe at any time using the link provided in our emails or by contacting us directly.

We do not engage in unsolicited marketing.

7. Cookies and Analytics

Our website uses cookies to enhance functionality and improve the user experience. We also use Google Analytics to collect aggregated, anonymised data about website usage.

You will be shown a cookie banner when you first visit the site, allowing you to accept or manage cookie preferences.

To learn more about managing cookies, visit:

https://www.aboutcookies.org

8. Sharing Your Data

We do not sell or rent your data.

We may share data with:

  • Squarespace, our website platform, which provides secure hosting and handles basic form functionality

  • Google, via Google Analytics (for anonymised, aggregated usage data)

All service providers are GDPR-compliant or offer equivalent protections.

We do not transfer your data outside the UK/EU.

9. Data Security

We take appropriate measures to ensure your personal data is secure, including:

  • Secure (HTTPS) access to our website

  • Access controls to our email systems

  • Use of reputable, GDPR-compliant service providers

You share data at your own risk.

10. Data Retention

We retain personal data only as long as necessary for the purpose it was collected. Specifically:

  • Contact form submissions are stored in our email inbox for up to 12 months

  • Marketing data is retained until you unsubscribe

  • Analytics data is retained according to Google’s standard retention settings

11. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you

  • Request correction or deletion of your data

  • Object to or restrict our use of your data

  • Withdraw consent at any time (for example, unsubscribe from emails)

  • Lodge a complaint with the UK Information Commissioner’s Office (ICO) at https://ico.org.uk

12. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of those sites.

13. Changes to This Policy

We may update this Privacy Policy periodically. Any updates will be posted on this page with an updated effective date.

14. Contact Us

For any questions or concerns about your data or this Privacy Policy, please contact:

BCF Wessex Ltd

Email: info@bcfwessex.co.uk

Registered Address: Holly Cottage, 212 Everton Road, Hordle, Lymington, Hampshire, SO41 0HE